SPECIAL MEETING NOTICE #2

Hello Softball Families,

The Softball Club is once again looking to hold an official vote to determine the next step in the future of the youth summer softball season.  Now that we have moved into Phase 2 with optimism for Phase 3 coming in early July, we need to determine the interest to play games as part of Phase 3.

MEETING DATE:  Thursday, June 25

TIME:  8PM

LOCATION:  Zoom Meeting (web address directly below)

Join Zoom Meeting

https://us04web.zoom.us/j/76677242327?pwd=UWFUZzJUY0hmYllmK2FtKzNQRlNSQT09

Meeting ID: 766 7724 2327

Password: 2HWjDm

ACCOMMODATIONS:  Voting will occur via the CHAT feature at the bottom of the Zoom window, so if possible, please login using a computer.  If you need to access the meeting on your phone and the CHAT option is not available, we will allow email voting as long as you verbally state this during the call.  E-mail voting will be completed privately to one of the Board members as designated on the call.

You must be present on the Zoom Meeting in order to be eligible to vote.

This special meeting will be held for the specific purpose of discussing and voting on two items:

  1. Shall all Mount Horeb Softball Club youth teams be allowed to play in games within Dane County if permitted under the Forward Dane plan?
  2. Shall all Mount Horeb Softball Club youth teams (with exception of tournament teams, as they are already approved) be allowed to play in games outside of Dane County if games are permitted under the Forward Dane plan?

 These will be the only topics discussed.  If you should have other questions or concerns on non-related topics, please contact Kurt by phone or email as listed at the bottom of this email.

A reminder to all receiving this invite, only those individuals who have paid their membership dues and who are in good-standing with the Club per our bylaws will be allowed to vote (https://mohosoftballclub.com/membership/).  Our post office box will be checked at 4PM on the day of the meeting for payments.  You may also make arrangements with Kurt (kurtadler1@gmail.com) to drop payments off at my house directly.  If your membership payment is received after this date/time you will not be able to vote on these topics but will certainly be able to vote on upcoming decisions.

If it is decided to move forward with games, the Club Board Members in combination with the Youth Coordinators will establish game guidelines for all players, coaches, and parents to follow.  This group will gladly accept input from parents on these topics but final decisions on specific rules/guidelines will fall with the Board and Youth Coordinators.

We are looking for and expecting a polite and meaningful discussion on these topics  – the same as the last meeting.  As stated previously, regardless of where you fall on this topic, we ask that you refrain from commenting to the coaches and suggest you avoid discussing your concerns in front of your players as we want them focused on practicing/games and not politics.  If you would like to have a conversation about what is or will be occurring, please contact one of Board members directly and your comments will be taken under consideration.  (https://mohosoftballclub.com/board-members/)

Just as the rules, suggestions, and plans provided by our governmental bodies and advisory boards have been fluid, so likely will be the Club’s approach as things move forward.  Thank you for your patience as we navigate these unprecedented times.

Sincerely,

The Mount Horeb Softball Club Board

Kurt Adler

608.636.6656

kurtadler1@gmail.com

SPECIAL MEETING NOTICE

Hello Softball Families,

Based on discussions with other local organizations and some internal research, the Softball Club is looking to determine how to move ahead with our seaseon per the guidelines laid out by Forward Dane Sports Guidance, Phase 1 PDF (https://publichealthmdc.com/documents/sports_phase1.pdf).

MEEETING DATE:  Thursday, June 4
TIME:  8PM
LOCATION:  Zoom Meeting (web address directly below)

Join Zoom Meeting
https://us04web.zoom.us/j/73208063598?pwd=bnNocFdwZC82WWFocXpLNlUwdkJOdz09

Meeting ID: 732 0806 3598
Password: 4rFq74

ACCOMMODATIONS:  Voting will occur via the CHAT feature at the bottom of the Zoom window, so if possible, please login using a computer.  If you need to access the meeting on your phone and the CHAT option is not available, we will allow email voting as long as you verbally state this during the call.  E-mail voting will be completed privately to one of the Board members as designated on the call.

This special meeting will be held for the specific purpose of discussing and voting on two items:

  1. Shall practices commence for all the youth teams of the Mount Horeb Softball Club?
  2. Shall the U10 and U12 Tournament teams travel outside of Dane County to play in games while Dane County is restricting game play within our county?

Following our Club bylaws, we are providing a minimum of 3 business days’ notice from the posting of this information on the Club website for this special meeting to occur.  These will be the only topics discussed.  If you should have other questions or concerns on non-related topics, please contact Kurt by phone or email as listed at the bottom of this email.

A reminder to all receiving this invite, only those individuals who have paid their membership dues and who are in good-standing with the Club per our bylaws will be allowed to vote (https://mohosoftballclub.com/membership/).  Our post office box will be checked at 4PM the day of the meeting for payments.  You may also make arrangements with Kurt (kurtadler1@gmail.com) to drop payments off at my house directly.  If your membership payment is received after this date/time you will not be able to vote on these topics but will certainly be able to vote on upcoming decisions.

If it is decided to move forward with practices, the Club Board Members in combination with the Youth Coordinators will be establishing practice guidelines for all players, coaches, and parents to follow.  In addition, a waiver form will need to be acknowledged before players can practice.

Based on the survey results from several weeks ago, there is an overwhelming desire for the players to get back on the field.  This however is not an easy decision for everyone and we as a Board are understanding of this.  This topic is certainly a polarizing one, but regardless of where you fall on the spectrum, we ask for polite and meaningful discussion at this meeting and in all the phases moving forward.

Some of you may feel we are too conservative with the guidelines that will be set forth if practices occur.  Please, know that these guidelines will be in enforced until players and parents are otherwise advised.  In the same regard, there will certainly be some who feel we have not gone far enough.  If you feel this is not the right course of action for your family your registration fee will be refunded no questions asked.  Regardless of where you fall on this topic, we ask that you refrain from commenting to the coaches and suggest you avoid discussing your concerns in front of your players as we want them focused on practicing and not politics.  If you would like to have a conversation about what is or will be occurring, please contact one of Board members directly and your comments will be taken under consideration.  (https://mohosoftballclub.com/board-members/)

Just as the rules, suggestions, and plans provided by our governmental bodies and advisory boards have been fluid, so likely will be the Clubs approach as things move forward.  Thank you for your patience as we navigate these unprecedented times.

Sincerely,

The Mount Horeb Softball Club Board

Kurt Adler
608.636.6656
kurtadler1@gmail.com

Outdoor Recreation Plan Survey

As we continue to wait and see what the pandemic means for our 2020 seasons, please take this opportunity to be involved in the process of evaluating our Mount Horeb park offerings.  Below is a link to complete an on-line survey to assist our community leaders in maintaining and improving our recreational offerings.

As those of you who have been involved in the softball program over the past 3 years know, access to softball fields is very limited within the community.  Although, we are fortunate to be able to have sole access to the two fields between the Middle School and the IC, these fields alone are not enough.  With nine youth teams, two all-Mount Horeb tournament teams, two high school teams, and Sting tournament teams completing for practice and game time, we are literally bursting at the seams.  In the last year some teams have had to move practices out of town due to competition for fields from not only within our program, but with the recreation department and youth baseball (who is also seeing a surge in participation).

The solution can come in several forms – new dedicated softball fields within the community and lighting at Field #1 (Varsity Field) allowing for the facility to used for double headers and later/additional practices.  The Softball Club has worked tirelessly to make substantial improvements at our current facilities, but in order to keep up with the current pace of growth we are going to need a whole community effort.

TAKE THE SURVEY HERE:
https://www.surveymonkey.com/r/MtHorebParks

Storage Shed Electrical

Does COVID-19 have you in a dark place?  Never fear!!  The Mount Horeb Softball Club is leaving the light on for you!!!
IMG_5942
A huge thank you to Dave Jones, Inc. for donating all the labor and materials for electrical upgrades at the softball fields.  They installed not only inside lighting, outlets, and exterior dusk to dawn lighting on our new storage shed, but also a wired light on the Varsity flag pole so our great flag can fly 24/7 once the season begins.  We are once again truly humbled by the generosity of our local business community.  The MHSC is eagerly looking forward to the next time our young ladies take the field, the crowd cheers, and the flag flies over our game!
GO MOUNT HOREB SOFTBALL NATION!!
flag pole pic

COVID-19

Undoubtedly our lives are all at least a little different than only a month ago because of the COVID-19 virus.  In an effort to continue open communications in these uncertain times, the Mount Horeb Softball Board and our Youth Coordinators would like to provide the following updates and information:

Calendar Raffle Fundraiser:
After much discussion by the Softball Board we have decided that we will NOT be completing our annual calendar raffle fundraiser this year.  For those who have already bought tickets we thank you for your generosity, but your money will be returned.  Our strong suggestion and hope is that people who had or would have bought ticket(s) this spring, please consider donating that money if you are financially able to a local need.  We are suggesting a couple options:

  1. Donate directly to a charitable cause in the community such as the Mount Horeb Food Pantry, the School Meal Program, or adding it as a tip to a local restaurant when you pick up a carryout.

–or–

  1. You can donate the money to the MHSC, and the Club will make a contribution to a deserving charity within the Mount Horeb Community on all our behalves.  (to be very clear, MHSC will not keep any of this money, 100% will be donated to those in need)

Whatever you decide, we encourage everyone to support as many local businesses as possible and specifically those companies that support us:  https://mohosoftballclub.com/oursponsors/

Apparel Order:
We have had a tremendous response to our spring apparel order.  We have extended the deadline to place orders until Tuesday, March 31st at noon to allow those who have had their schedules disrupted to still place an order if they choose.  If you placed an order and are now feeling a financial pinch, please reach out to one of the board members and we will work out a plan.  If you should have any questions please reach out to Marah at marahselegantbridal@gmail.com.   Please, also know that the prices listed in the store are at cost, the MHSC continually strives to provide the best value for our loyal families and hopes to encourage as many people as possible to dress with Softball Pride😊

The link to the apparel store is:   https://mhsoftball2020.itemorder.com/sale

Summer Youth Program:
As we all work to navigate this unprecedented situation, the MHSC Board and Youth Coordinators will not make any predictions or rash decisions on what our youth summer season will bring.  Please, be patient as we wait to see what our government, school, youth leagues, and surrounding communities decide in the coming months.  In the meantime, we encourage your youth to play in the yard, throw a ball, practice pitching drills, or simply exercise to stay in shape.  Please know that there is still work occurring in the background by our dedicated group of volunteers to ensure that if/when the season starts that we will be ready!

Certainly, if the season is cancelled refunds of registration and jersey monies will be made.  Regardless if the season should happen or not, if you should find yourself in a situation where your registration and jersey money is needed to help you weather this storm, please let any of the officers or youth coordinators know and your fee will be refunded without question.

Our thoughts go out to all those who are suffering physically, mentally or financially due to this pandemic.  We are but a very tiny part of what is going on right now around all of us, but rest assured our goal is to put teams on the field if at all possible.  We thank you for your support of the MHSC and hope and pray for good health for everyone!

2020 Youth Eval

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Holy Softball Batman!  Thanks to the 86 players that participated in the 2020 youth evaluation program last Sunday!  We are extremely excited about the great turnout and are remaining optimistic that the current events will not slow down our season!!  Thanks for coming out ladies and we look forward to the opportunity to get on the field!!

Go Mount Horeb Softball Nation!!